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Rehabilitation Dataset Directory: Dataset Profile

Dataset: Case Service Report (RSA-911) (RSA-911)

Basic Information
Dataset full name: Case Service Report (RSA-911)
Dataset acronym RSA-911
Summary 543,163 closed VR cases (2016)
Key Terms The Rehabilitation Services Administration's Case Service Report (RSA-911) is the administrative data collected by each state Vocational Rehabilitation (VR) agency on consumers closed in a fiscal year. RSA-911 data include information regarding demographics, disability, service interventions, reason for case closure, sources of financial support, and employment status at closure. Some limited work-related information (e.g., income and hours worked per week) is reported during the application for services and at service closure. The data can be partitioned into three periods by data collection method: (1) before 2013, (2) 2014-June 2017, and (3) from July 2017 onward. Major changes beginning July 2017: both open and closed cases will be reported and collected on a quarterly basis. In addition, there will be many new variables according to the amended Rehabilitation Act of 1973 in 2014, such as pre-employment transition services, new WIOA performance accountability measures (e.g., employment status during the fourth quarter after exit quarter), and more.
Study Design Longitudinal
Data Type(s) Administrative
Sponsoring Agency/Entity Department of Education (DOE): Office of Special Education and Rehabilitation Serivces: Rehabilitation Services Administration (RSA)
Health conditions/Disability measures
Health condition(s)
Disability Measures Ambulatory disability, Cognitive disability, Communication impairment, Developmental disabilities, Hearing disability, Intellectual disability, Mental health disability, Physical disability, Special equipment use/assistive technology, Visual disability
Measures/outcomes of interest
Topics Rehabilitation Services Administration, RSA, Vocational Rehabilitation, VR, Closed cases, Status 26, Supported employment
Sample
Sample Population All closed state VR cases
Sample Size/Notes VR services provided, Type of closure, Employment, Occupation, Competitive employment, Earnings, Public support (SSI, SSDI, TANF), Medical insurance coverage
Unit of Observation Individual
Geographic Coverage 50 U.S. states, District of Columbia, and 5 territories (American Samoa, Guam, Northern Marianas Islands, Puerto Rico, and Virgin Islands)
Geographic specificity County name and zip code at application (2014 onward)
Data Collection
Data Collection Mode Administrative records
Years Collected 1978-current
Data Collection Frequency Annual (Quarterly, beginning in July 2017)
Strengths and limitations
Strengths Large sample size - includes every VR consumer with a closed record within a fiscal year. Includes data for all 50 states, DC and 5 territories. Relatively detailed primary and secondary disability types, education and employment information as well as services received and the related costs. Includes closure code for all possible outcomes for an applicant for VR service provision. Changes in data collection beginning in 2014 significantly increased the number of details provided.
Limitations Only includes closed cases served by state VR (will include active cases starting in 2017). Individuals may have several case closures within a single fiscal year resulting in multiple cases per client. Closures may occur the same year as application or several years afterwards. Eligibility may vary between states especially those under "order of selection." Some changes have occurred over time in RSA coding schemes. Major changes have occurred over time, most recently in 2014 in content, variables, coding schemes and data formatting.
Data details
Primary Website http://www2.ed.gov/rschstat/eval/rehab/911-data.html
Data Access Please contact the Data Unit at RSAData@ed.gov for information about obtaining the RSA-911 dataset.
Data Access Requirements Data Use agreement, No Cost
Summary Tables/reports https://rsa.ed.gov/ad-hoc-query.cfm?mode=set-query-options&tbl=vw_911_by_dataset
Selected papers
Technical

Reporting Manual for the Case Service Report (RSA-911) - data elements and codes (October 2013):
https://www2.ed.gov/policy/speced/guid/rsa/subregulatory/pd-14-01.pdf Reporting Manual for the Case Service Report (RSA-911) - data elements and codes (June 2017): https://www2.ed.gov/policy/speced/guid/rsa/subregulatory/pd-16-04.pdf 

Other Papers Dutta, A. Gervey, R., Chan, F. Chou, CC. (2008) Vocational rehabilitation services and employment outcomes for people with disabilities: a United States study. Journal of Occupational Rehabilitation 18 pp 326-334.:
http://link.springer.com/article/10.1007/s10926-008-9154-z#page-1 

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